Some of the questions most frequently asked by authors are answered here. If you can't find an answer to your question please contact us.
What journals does SAGE Publishing publish and what types of articles do they contain?
My funding agency requires a CC-BY license. Can you provide one?
All SAGE open access journals publish articles under Creative Commons licences. While the standard licence is Creative Commons by Attribution Non-Commercial (CC BY-NC), alternative licence arrangements such as CC-BY are available at the author's request. For more information, you are advised to visit SAGE's open access licences page. Your request must be made prior to publication.
How can I determine if my article is within the scope of a SAGE Publishing journal?
First, visit the journal and view the “About” webpage and previously published journal articles. If you need further assistance we recommend using our Ask an Editor-in-Chief service.
How can I submit my article to a SAGE Publishing journal?
Can I save a submission and return to complete it later?
No, this function is not available. Please submit your article only when it is completed and ready for processing.
How should my manuscript be formatted?
Read about this on the Manuscript Preparation section.
What is the maximum word or page count?
Except where specified (such as for short reports) there is no maximum word or page count. This allows authors maximum flexibility in communicating with readers. Large manuscripts rarely incur delays and attract no additional fees.
What is the maximum figure or table count?
There are no restrictions on quantities of figures or tables. Large quantities and use of color attract no additional fees.
How do I prepare manuscript figures?
Your figures should be clear, blur and pixellation free and files should be of reasonable size. Figures may be submitted in any common file format. Do not place all your figures in a Powerpoint file - these files can become very large and difficult for reviewers to download.
Can I include large movies and figure files in my submission?
Yes. Inform SAGE Publishing of your specific presentation requirements and we will work with you to meet your needs.
Can I have my manuscript proof read?
SAGE Publishing provides proof reading prior to typesetting. To avoid delays in the production process authors of manuscripts where the peer reviewers or editorial decision-makers have identified major English deficiencies will be asked to have their paper fully edited by a professional English language copy editor. Authors seeking assistance with English language editing, translation, or figure and manuscript formatting to fit the journal’s specifications should consider using SAGE Language Services. Visit SAGE Language Services on our Journal Author Gateway for further information. Authors may also use an alternative service of their choice.
Can I continue a manuscript submission that my colleague commenced?
Yes. Because submissions are associated with a specific user account you will need to have the submission transferred to your account, otherwise important emails will continue to be sent to your colleague. Contact us to arrange to have the submission transferred. The transfer will be verified with your colleague.
Can I submit a manuscript that was published elsewhere?
No. Your manuscript must be unique and not published elsewhere. Prior publication of datasets or deposition in a pre-print server do not constitute prior publication.
Preliminary data appearing in my paper was published in a scientific poster. Does SAGE Publishing consider this to be prior publication?
No, we don't consider publication of data in a scientific poster to constitute prior publication.
What is SAGE Publishing policy on patient consent?
Medical research involving human subjects must be conducted according to the World Medical Association Declaration of Helsinki
Submitted manuscripts should conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, and all papers reporting animal and/or human studies must state in the methods section that the relevant Ethics Committee or Institutional Review Board provided (or waived) approval. Please ensure that you have provided the full name and institution of the review committee, in addition to the approval number.
For research articles, authors are also required to state in the methods section whether participants provided informed consent and whether the consent was written or verbal.
Information on informed consent to report individual cases or case series should be included in the manuscript text. Where a patient(s) is identifiable, even if their name or a picture is not used, a signed letter is required from the patient or a legally authorized representative indicating that their consent has been given for their information to be used in the article. In the Disclosures section of your manuscript there must be a statement confirming that consent was obtained: "Written consent was obtained from the patient/s or their relative/s for publication of this study."
Please also refer to the ICMJE Recommendations for the Protection of Research Participants
What are the article processing fees?
Information on article processing fees is available on the Article Processing Fees page.
Can I submit an unsolicited review?
Yes, unsolicited reviews may be submitted.
What are the terms and conditions of submission?
Authors must agree to the terms and conditions during the submission process. You must ensure that you read the terms and conditions: failure to make yourself aware of the them is not an excuse for non-compliance.
What are my obligations in respect to authorship and conflicts of interest?
SAGE is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors and view the Publication Ethics page on the SAGE Author Gateway. You can alsovisit the Ethical and Legal Requirements page to learn more.
How do I find AMA reference style in EndNote?
In EndNote X2 the AMA style is under JAMA, which is ordered below J Zoology. If you cannot find it in the EndNote Styles folder you can download it here and then save it in the Styles folder.
Are SAGE Publishing's journals peer reviewed?
Yes. All our journals are peer reviewed, and all SAGE Insights journal submissions - excluding editorials - are subject to peer review by a minimum of three to four qualified experts.
What is SAGE Publishing's editorial structure?
SAGE Insights journals are peer reviewed by a minimum of three to four suitably qualified peer reviewers who are not disqualified or subject to a conflict of interest. More frequently asked questions about peer review are available. Reviewers are drawn from the journal's editorial board and volunteer peer reviewer pool, and occasionally where necessary from PubMed.
Based on their recommendations the editorial decision-maker (the editor-in-chief, deputy editor-in-chief, or an associate editor) arrives at an editorial decision to accept, accept with changes or reject the submission. The decision-maker will also add their own recommendations.
If a paper is accepted subject to changes being made, the editorial decision-maker assesses the changes made by the author and approves the paper for publication only if changes are made to his/her satisfaction.
SAGE Publishing strictly does not make editorial decisions. In recent years we have identified the editorial decision-maker in each paper's metadata section: refer to the academic editor heading.
How long does peer review take?
Typically four weeks. This includes peer review and the time required by the editorial decision-maker to arrive at a decision. Occasionally a longer period may be needed to ensure that sufficient peer reviewers can be found or if the editorial decision-maker requests additional time. Authors are informed promptly of the reason for any delays.
How does the peer review process work?
The principles followed by peer reviewers is stated at the Peer Reviewer Guidelines. The entire process occurs through the website.
Is peer review confidential?
Our peer review process is single blind, meaning that reviewers' identities are kept confidential. SAGE Publishing does not operate open peer review.
What is the publisher's role in the editorial process?
SAGE Publishing provides web-based systems to facilitate editorial decision making. These systems were developed according to industry ethical standards and are subject to continual improvements to maintain their efficiency.
SAGE Publishing strictly does not contribute peer review reports, nor do we edit or attempt to influence peer review reports, nor do we make editorial decisions on behalf of editors in chief or associate editors. If the normal editorial decision-maker (the editor-in-chief or associate editor) is not available then the deputy editor-in-chief or another editorial board member will be asked to make a decision.
The cornerstone of editorial ethics is that editorial decisions are made by suitably objective and qualified editors-in-chief, deputy editors-in-chief, associate editors, editorial boards and peer reviewers. SAGE Publishing strictly maintains a distinction between editorial decisions and business matters.
What do peer reviewers and editorial participants say about the editorial process?
How long will it take my article to be published in its final form?
Typically three to six weeks following the commencement of production. This is heavily dependent on all authors responding promptly to requests.
Can I publish a provisional article immediately after final editorial acceptance?
Not currently. We're investigating future services in this area.
Can an article be changed after it has been published?
After publication an article can only be changed through publication of a correction, expression of concern, or retraction where the agreement of the editor-in-chief and publisher has first been obtained. Because this is inherently undesirable we require all authors to provide signed confirmation that the paper bearing their name requires no further changes and is ready for publication.
How can I tell how many times my article has been viewed?
Just visit your article's usage metrics to see the latest count.
What is SAGE Publishing's copyright policy?
Visit the Copyright page for further information.
Do journals have impact factors?
Information on impact factors is available here.
How do I cite articles published in SAGE Publishing journals?
We recommend using the reference export tools available for each article. Citation formatting information is also given in each journal's 'About' webpage.
Are articles included in PubMed and other external databases?
Journals are added to external databases as they become eligible. To see where a journal appears visit the journal's homepage. To see a full list of the external databases we work with go to the Indexing and Archiving page.
How long will it take for my article to be included in PubMed?
Immediately following publication new articles are sent for conversion into XML and then immediately forwarded to NLM for addition to PubMed. New articles take approximately twelve days following publication to be added to PubMed, although longer periods may be encountered owing to seasonal variations or technical issues. Authors are informed by email shortly after their paper has been added to PubMed. A journal appears to be in PubMed but the journal's website makes no mention of this. Why?
If you observe that some papers appear to be on PubMed but the journal's website makes no reference to inclusion of the journal the most likely explanation is that those papers were added to PubMed by the authors under the NIH Public Access Policy. This does not mean that the journal itself has been accepted for inclusion on PubMed since only papers reporting on NIH funded research will be eligible for inclusion.
SAGE Publishing does not formally announce that a journal is in PubMed until the journal itself has been accepted for inclusion in PubMed by the NLM literature evaluation committee and the first set of files has been released on to the PubMed website. Acceptance of the journal means that all articles published in the journal will be automatically added to PubMed and PubMed Central.
Why does PubMed coverage of a journal's articles appear to be delayed, inconsistent, or incomplete?
There are several potential reasons for this. The most common cause is a delay in the process of XML conversion and approval by journal staff or PubMed database administrators. If older volumes are not present this usually occurs because we are sometimes unable to send these volumes for conversion and approval immediately after a journal is accepted for inclusion in PubMed. Partial coverage of older volumes arises because the volume has not been sent for conversion and approval but in the past authors of NIH funded research have self-archived in PubMed under the NIH Public Access Policy.
How long will it take for my article to be included in PubMed Central?
Although the source files are the same as those used for PubMed, appearance in PubMed Central generally takes about three days less than PubMed.
How long is open access availability of my article guaranteed?
Under no circumstances will SAGE Publishing intentionally restrict access to your open access paper.
Will my paper be permanently archived?
Yes, all open access papers are archived by multiple archiving initiatives we participate in.
Can I self-archive my paper?
SAGE Publishing is a green publisher: we encourage self-archiving. If you publish in a SAGE Publishing open access journal the final published version can be archived in institutional or funder repositories and can be made publically accessible immediately.
Authors who have published in a subscription journal can do this by depositing the version of the article accepted for publication (version 2) in their own institution’s repository.
- You retain copyright in your work.
- You may do whatever you wish with the version of the article you submitted to the journal - version 1.
- Once the article has been accepted for publication, you may post the accepted version (version 2) of the article on your own personal website, your department’s website or the repository of your institution without any restrictions.
- You may not post the accepted version (version 2) of the article in any repository other than those listed above (i.e. you may not deposit in the repository of another institution or a subject repository) until 12 months after first publication of the article in the journal.
- You may use the published article (version 3) for your own teaching needs or to supply on an individual basis to research colleagues, provided that such supply is not for commercial purposes.
- You may use the article (version 3) in a book you write or edit any time after publication in the journal.
- You may not post the published article (version 3) on any website or in any repository without permission from SAGE Publishing.
- When posting or re-using the article please provide a link to the appropriate DOI for the published version of the article on SAGE Journals (http://online.sagepub.com).