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This information is intended for authors of papers that have been recently published in SAGE Publishing journals.

If your published article reports on research funded by the Wellcome Trust or National Institutes of Health (NIH), under the Public Access Policy you must upload a copy of your published article along with associated files to Pubmed Central.

If your article is published in a journal that is currently in Pubmed your paper will be uploaded on your behalf by SAGE Publishing.  This generally takes approximately 7 to 14 working days.  You will be notified when this has been completed and your paper is publically available there.

If your article is published in a journal that is not currently indexed by Pubmed then the author must upload his/her article through the NIH Manuscript Submission System (NIHMS). 

If your article is published in a journal that is not currently indexed by Pubmed and your research was funded by the Wellcome Trust, SAGE Publishing will deposit any article that paid an Article Processing Charge (APC) in PMC on behalf of the author.

To facilitate this, it is essential that the corresponding author indicates that their work is Wellcome Trust funded when they submit their work by selecting the relevant FundRef ID in the manuscript submission.

SAGE audits the funding status of all of our Open Access articles on a regular basis. If for any reason the correct process has not been followed, SAGE undertakes to make any required adjustments in a timely manner.

These commitments also apply to APCs paid for by all other partners of the Charity Open Access Fund (COAF):

  • Arthritis Research UK 
  • Bloodwise 
  • British Heart Foundation 
  • Cancer Research UK 
  • Parkinson’s UK

If you're unsure go to the journal homepage and find the list of indexes and databases the journal appears in.  If the journal is in Pubmed, it will be the first index/database in the list.

You must upload it using the NIHMS.  To do this you must have a completed published version of your article (don't use an author proof copy) and details of the relevant Principal Investigator.  Do not set an embargo period when entering your details.

SAGE Publishing fully understands the demands on authors whose work is funded by bodies such as the NIH and Wellcome Trust and therefore we provide the upload service for journals already in PMC. However, for articles appearing in non-PMC journals, most of the NIHMS process requires author input so our ability to influence the process following the initial upload is severely limited.  Because our involvement adds relatively little benefit to authors we will only perform the upload for journals indexed in PMC.

Delays are not uncommon with the NIHMS and our ability to influence these is often limited.  If you encounter a delay without a clear reason we recommend contacting NIHMS Help Desk at nihms-help@ncbi.nlm.nih.gov to determine the cause of the delay.  In your email be sure to quote the NIHMS reference number (a six-digit number) and the manuscript title.  If the delay is caused by a specific issue relating to the journal we may be able to assist and in these cases please contact us immediately.

If the journal isn't in Pubmed then it's likely that we're either preparing it for evaluation by the NIH Literature Selection Committee or it's already under evaluation.  However, you shouldn't wait for this evaluation to be completed instead of uploading your article because the evaluation can be a time-consuming process.

Please check with your funder if there is a mandate to publish your research open access and the criteria for compliance. There are other resources which may also be helpful:

- Registry of Open Access Repositories Mandatory Archiving Policies (ROARMAP) is a resource which aims to collate information about mandates

- SHERPA/FACT aims to give accurate journal data regarding Research Councils United Kingdom (RCUK) and Wellcome Trust compliance

- National Institutes of Health (NIH) provides public access compliance information

Before you send your request please verify that the article has been published and the journal is not already in PubMed.  

The corresponding author's name and email address will be set as the contact individual in the NIHMS.

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